REQUEST FOR PROPOSALS
FOR
DESIGN AND CONSTRUCTION PHASE ENGINEERING SERVICES
RESIDENTIAL SOUND INSULATION PROGRAM
TWEED-NEW HAVEN REGIONAL AIRPORT
DECEMBER 29, 2015
TABLE OF CONTENTS
I. INTRODUCTION
II. SCOPE OF SERVICES
III. PROPOSAL CONTENT
IV. SELECTION PROCESS
V. SELECTION CRITERIA
VI. SUBMISSIONS
1. INTRODUCTION.
The Tweed-New Haven Airport Authority (TNHAA), lessee/operator of Tweed-New Haven Regional Airport in the City of New Haven and Town of East Haven, Connecticut is soliciting proposals from engineering firms experienced in residential sound mitigation to provide multi-year engineering design, acoustical testing, and construction phase engineering services for implementation of a residential sound insulation program at Tweed-New Haven Regional Airport. The services to be provided shall include design of acoustical treatments for residential properties, acoustical testing, permitting, preparation of design drawings and contract documents, bid phase services, and construction phase services including resident engineering and inspection/testing.
The project, which is anticipated to be completed over a five year period under multiple Federal Aviation Administration Airport Improvement Program Grants, includes the sound insulation of up to a total of 176 homes.
It is the policy of the Tweed-New Haven Airport Authority, that disadvantaged business enterprises, as defined in 49 CFR Part 23, be afforded full opportunity to submit proposals in response to this request. The Tweed-New Haven Airport Authority, shall not discriminate against any person because of race, color, sex, religious preference, or national origin, in the award of any contract.
Proposals shall be prepared and submitted in accordance with the requirements contained herein.
II. SCOPE OF SERVICES.
The scope of services to be provided by the selected firm shall include, but not necessarily be limited to, the following:
a. Measure noise levels of selected properties pre-construction to determine eligibility in program.
b. Measure noise levels of properties receiving sound insulation treatment post construction to confirm interior noise levels do not exceed DNL 45 dB.
c. Act as the TNHAA’s representative in administration of the airport’s sound insulation program.
d. Prepare construction contract documents, including bid documentsdocuments, general conditions, specifications and construction drawings using standard, general, and specific conditions provided by the Tweed-New Haven Airport Authority and FAA. Provide all copies of plans and contract documents necessary for review and

approval by the Tweed-New Haven Airport Authority and the Federal Aviation Administration. All drawings and specifications for submission and review shall bear the raised seal and signature of a professional engineer licensed to practice in the State of Connecticut.
e. Review and certification of all shop drawings in accordance with the Contract Documents.
f. Prepare and furnish five (5) sets of black line prints, and three (3) electronic copies of as-built drawings on compact disk at the conclusion of the project. All drawings shall be prepared using AutoCad software.
g. At the request of the Tweed-New Haven Airport Authority, present the design to government agencies and/or neighborhood groups near the airport. Attend all pre-bid and pre-construction meetings, assist with resolving construction issues, and perform a final inspection in conjunction with Tweed-New Haven Airport Authority and the Federal Aviation Administration.
h. Develop and participate in communication and outreach program to inform local area residents of the nature of the project and to provide periodic construction updates.
i. At the request of the Tweed-New Haven Airport Authority, provide construction phase additional services including resident engineering and inspection/testing.
III. PROPOSAL CONTENT.
Proposals shall be limited to thirty (30) pages, excluding cover letter and table of contents. Each proposer shall include in his/her proposal the following information:
A) Identification.
1 . Name of firm, address, and telephone and facsimile number of main office and any branch office which will be involved in any way with this Project. Name, address, and telephone number of parent company, if any.
2. Type of firm (e.g., corporation, partnership) and date of formation.
3. Size of firm; number of salaried employees; number of hourly employees.
4. List of all proposed subconsultants including information requested in Item Nos. 1 through 3 above; and elements of work to be performed by each firm.
5. List of all Disadvantaged Business Enterprises (DBE's), which must be certified as
such by the Connecticut Department of Transportation, who will participate in the performance of the work including type of DBE; certifying agency; elements of work to be performed; and approximate amount of work as a percentage of the total project.
B) Experience.
1. List similar completed projects during last five years. Describe each project and the firm's involvement, contract amounts, and type of contract (i.e., project management, construction management, design). Provide specific references including responsible owner representative, address, and telephone number. Provide engineer's estimate and actual costs for each project.
2. List current similar projects and give brief description of each, indicating firm's involvement, contract amounts, and type of contract. Provide specific references for each project including responsible owner representative, address and telephone number. Indicate engineer's estimated cost and percentage of work completed.
3. Describe the firm's familiarity with: Airport operations; FAA programs, practices, and regulations; construction in and around a busy airport or other major transportation terminal.
4. Describe the firm's familiarity or experience with the following organizations:
a) City of New Haven/Town of East Haven
b) Federal Aviation Administration
c) Connecticut Department of Energy and Environmental Protection
d) Connecticut Department of Transportation
C) Personnel.
1. Identify principal individuals who will be assigned to the project. For each, furnish education, experience, work history, and other appropriate background information, including references.
D) Technical Approach.
1 . Provide a brief discussion of the tasks or steps that the firm will undertake to accomplish the work described in Section II, Scope of Services.
2. Provide information, if any, regarding firm’s experience with designing and managing a similar noise mitigation project at an airport.
E) Project Schedule.
1. Provide a proposed schedule of major tasks and target completion dates for year one. Identify the project duration from start of design work to bid opening along with the anticipated length of the construction phase. Assume a minimum of 20 homes to be completed each year.
IV. SELECTION PROCESS.
Proposals submitted in response to this Request for Proposal will be used to reduce the number of candidates for further consideration to a minimum of three firms. These remaining firms will be invited to an interview, to present relevant details concerning their proposal and introduce the individuals who are proposed to be assigned to the project.
The remaining firms will be ranked by preference based on the interview results and the firms' proposals. The selected firm will be invited to submit a fee proposal and to enter contract negotiations. If an acceptable contract cannot be negotiated between the selected firm and the Tweed-New Haven Airport Authority, negotiations will be terminated and the Tweed- New Haven Airport Authority will initiate negotiations with the firm given second preference. This procedure will continue until a mutually satisfactory contract has been negotiated or until the Tweed-New Haven Airport Authority has unsuccessfully negotiated with all remaining firms.
The Tweed-New Haven Airport Authority reserves the right, in its sole and absolute discretion, to waive any defects in the proposals, to reject all proposals or to accept that proposal which in its judgement will under all the circumstances best serve its interest.

The Tweed-New Haven Airport Authority reserves the right, in its sole and absolute discretion, to waive any defects in the proposals, to reject all proposals or to accept that proposal which in its judgement will under all the circumstances best serve its interest.
V. SELECTION CRITERIA.
The criteria to be used in the selection of a firm shall include, but not necessarily be limited to, the following:
a) Recent experience of firm in airport projects comparable to the proposed project.
b) Experience of personnel to be assigned to the proposed project.
c) Technical capabilities of the firm on comparable projects.
d) Level of disadvantaged business enterprise participation in the performance of work. (DBE Goal is 12.75%).
e) Familiarity with Tweed-New Haven Airport Authority, City of New Haven, Town of
East Haven, FAA, Connecticut Department of Energy and Environmental Protection, and Connecticut State Department of Transportation.
f) Proximity to the geographic location of the project.
VI. SUBMISSIONS.
Proposals must be marked “Residential Sound Insulation Program” and received on or before close of business on Thursday, February 4, 2016 at the following address:
Ms. Diane Jackson
Airport Manager
Tweed-New Haven Regional Airport
155 Burr Street, Administration Building
New Haven, Connecticut 06512
Each proposer is required to submit eight (8) copies of his/her proposal.