REQUEST FOR PROPOSALS
PLANNING, PERMITTING, DESIGN AND
CONSTRUCTION PHASE ENGINEERING SERVICES
RECONSTRUCTION OF RUNWAY 14-32 and TAXIWAYS A, F & G
TWEED-NEW HAVEN REGIONAL AIRPORT
DECEMBER 29, 2015
TABLE OF CONTENTS
II. SCOPE OF SERVICES
III. PROPOSAL CONTENT
IV. SELECTION PROCESS
V. SELECTION CRITERIA
The Tweed-New Haven Airport Authority, lessee/operator of Tweed-New Haven Regional Airport in the City of New Haven and Town of East Haven, Connecticut is soliciting proposals from engineering firms experienced in airfield planning, design and construction for professional engineering services for the Reconstruction of Runway 14-32 and Taxiways A, F & G at Tweed-New Haven Regional Airport. The services to be provided shall include airfield planning, environmental assessment, permitting, preparation of design drawings and contract documents, bid phase services, and construction phase services including resident engineering and inspection/testing.
The project, which is anticipated to be completed over a two-three year period under two separate Federal Aviation Administration Airport Improvement Program Grants, includes the reconstruction of runway and taxiway pavements, associated pavement markings, lighting and drainage improvements.
It is the policy of the Tweed-New Haven Airport Authority, that disadvantaged business enterprises, as defined in 49 CFR Part 23, be afforded full opportunity to submit proposals in response to this request. The Tweed-New Haven Airport Authority, shall not discriminate against any person because of race, color, sex, religious preference, or national origin, in the award of any contract.
Proposals shall be prepared and submitted in accordance with the requirements contained herein.
II. SCOPE OF SERVICES.
The scope of services to be provided by the selected firm shall include, but not necessarily be limited to, the following:
a. Development of alternative design concepts for the relocation of Taxiway A to comply with FAA Advisory Circular 150/5300-13A standard 400 foot runway centerline to taxiway centerline separation.
b. Development of alternative design concepts for the relocation of Taxiway D to comply with the FAA Advisory Circular 150/5300-13A standard for runway/taxiway intersections.
c. Perform environmental assessment of proposed construction as required under the National Environmental Policy Act (NEPA), and prepare all materials necessary to obtain any required federal or state permits.
d. Nondestructive testing including a pavement deflection survey to evaluate load
carrying capacity of pavement using either a static or dynamic loading device.
Deflections shall be measured on the runway at 25 foot intervals on 7 lines parallel to the runway centerline. Spacing of the parallel lines shall be symmetrical about the runway centerline and at 25 foot intervals. Extra fill-in measurements are to be made where conditions change significantly between test locations. All nondestructive testing shall be performed between the hours of 11:00 p.m. and 7:00 a.m.
Prepare iso-stiffness or deflection contour maps are to be prepared to assess the homogeneity of the pavement conditions and to determine the locations for destructive testing.
Design of a pavement overlay or reconstruction using nondestructive testing data and elastic layer design theory.
e. Perform destructive testing of pavement and subsurface investigations including, but not limited to pavement cores, soil borings and in-situ California Bearing Ratio (CBR) Tests to determine pavement thickness, soils classification, plastic and liquid limit of soils, plasticity index and bearing strength of subgrade. A minimum of four (4) CBR tests and twenty-four (24) soil borings shall be performed. All destructive testing shall be performed between the hours of 11:00 p.m. and 7:00 a.m.
f. Perform destructive testing of pavement, including approximately twenty-four (24) cores to determine the cross section of existing pavement.
g. Perform a topographic survey of the runway and taxiways, and all pavement transitional areas where taxiways and runways intersect. Elevations will be taken on the runway/taxiway at 25 foot intervals on lines parallel to the runway/taxiway centerline. Spacing of the parallel lines shall be symmetrical about the runway centerline and at 25 foot intervals. In transitional areas where taxiways and runways intersect, elevations will be taken at 25 foot intervals on 7 lines (9 lines for runway intersections) symmetrically located about the taxiway or runway centerline for a minimum distance of 250 feet (500 feet for runway intersections) from the point of intersection. All surveying work shall be performed during off peak hours or on weekends.
h. Perform a visual survey of the runway and all pavement transitional areas of intersecting taxiways and runways to locate cracks in the existing pavement surface and classify by size. All pavement survey work shall be performed during off peak hours or on weekends.
i. Design a treatment for existing cracks in pavement surfaces prior to pavement overlay/reconstruction to minimize reflective cracking.
j. Design of a pavement overlay and/or reconstruction of the runway/taxiways including, all pavement transitional areas where taxiways and runways based on information developed under Paragraphs a. through g. above. Pavement design shall include drainage improvements, pavement markings and grooving.
k. Prepare construction contract documents, including bid documents, general conditions, specifications and construction drawings using standard, general, and specific conditions provided by the Tweed-New Haven Airport Authority and FAA. Provide all copies of plans and contract documents necessary for review and approval by the Tweed-New Haven Airport Authority and the Federal Aviation Administration. All drawings and specifications for submission and review shall bear the raised seal and signature of a professional engineer licensed to practice in the State of Connecticut.
l. Review and certification of all shop drawings in accordance with the Contract Documents.
m. Prepare and furnish five (5) sets of black line prints, and three (3) electronic copies of as-built drawings on compact disk at the conclusion of the project. All drawings shall be prepared using AutoCad software.
n. At the request of the Tweed-New Haven Airport Authority, present the design to government agencies and/or neighborhood groups near the airport. Attend all pre-bid and pre-construction meetings, assist with resolving construction issues, and perform a final inspection in conjunction with Tweed-New Haven Airport Authority and the Federal Aviation Administration.
o. At the request of the Tweed-New Haven Airport Authority, provide construction phase additional services as requested by the Tweed-New Haven Airport Authority including laboratory testing of bituminous concrete materials for quality acceptance testing purposes in accordance with the FAA Advisory Circulars, and field compaction monitoring of subgrade, subbase, and bituminous concrete materials with a nuclear density gauge, and such other tests as may be required.
p. Perform an environmental evaluation of the proposed construction including, but not necessarily limited to, its impacts on wetlands, flood plains and water quality management.
q. Prepare and submit any and all applications and materials required to obtain all necessary environmental permits.
r. Perform value engineering analysis as needed on construction materials, and means and methods of construction including, but necessarily limited to, phasing of the work, day time versus night time or off peak construction, pavement overlay
versus reconstruction, etc.
s. Evaluate construction alternatives to minimize construction noise and develop mitigation measures due to proximity of residential areas to the construction site.
t. Develop and participate in communication and outreach program to inform local area residents of the nature of the project and to provide periodic construction updates.
III. PROPOSAL CONTENT.
Proposals shall be limited to thirty (30) pages, excluding cover letter and table of contents. Each proposer shall include in his/her proposal the following information:
1 . Name of firm, address, and telephone and facsimile number of main office and any branch office which will be involved in any way with this Project. Name, address, and telephone number of parent company, if any.
2. Type of firm (e.g., corporation, partnership) and date of formation.
3. Size of firm; number of salaried employees; number of hourly employees.
4. List of all proposed subconsultants including information requested in Item Nos. 1 through 3 above; and elements of work to be performed by each firm.
5. List of all Disadvantaged Business Enterprises (DBE's), which must be certified as such by the Connecticut Department of Transportation, who will participate in the performance of the work including type of DBE; certifying agency; elements of work to be performed; and approximate amount of work as a percentage of the total project.
1. List similar completed projects during last five years. Describe each project and the firm's involvement, contract amounts, and type of contract (i.e., project management, construction management, design). Provide specific references including responsible owner representative, address, and telephone number. Provide engineer's estimate and actual costs for each project.
2. List current similar projects and give brief description of each, indicating firm's involvement, contract amounts, and type of contract. Provide specific references for each project including responsible owner representative, address and telephone number. Indicate engineer's estimated cost and percentage of work completed.
3. Describe the firm's familiarity with: Airport operations; FAA programs, practices, and regulations; construction in and around a busy airport or other major transportation terminal.
4. Describe the firm's familiarity or experience with the following organizations:
a) City of New Haven/Town of East Haven
b) Federal Aviation Administration
c) Connecticut Department of Energy and Environmental Protection
d) Connecticut Department of Transportation
1. Identify principal individuals who will be assigned to the project. For each, furnish education, experience, work history, and other appropriate background information, including references.
D) Technical Approach.
1 . Provide a brief discussion of the tasks or steps that the firm will undertake to accomplish the work described in Section II, Scope of Services.
2. Provide information, if any, regarding firm’s experience with construction staging and managing a similar project on an active runway.
E) Project Schedule.
1. Provide a proposed schedule of major tasks and target completion dates. Identify the project duration from start of design work to bid opening along with the anticipated length of the construction phase.
IV. SELECTION PROCESS.
Proposals submitted in response to this Request for Proposal will be used to reduce the number of candidates for further consideration to a minimum of three firms. These remaining firms will be invited to an interview, to present relevant details concerning their proposal and introduce the individuals who are proposed to be assigned to the project.
The remaining firms will be ranked by preference based on the interview results and the firms' proposals. The selected firm will be invited to submit a fee proposal and to enter contract negotiations. If an acceptable contract cannot be negotiated between the selected firm and the Tweed-New Haven Airport Authority, negotiations will be terminated and the Tweed- New Haven Airport Authority will initiate negotiations with the firm given
second preference. This procedure will continue until a mutually satisfactory contract has been negotiated or until the Tweed-New Haven Airport Authority has unsuccessfully negotiated with all remaining firms.
The Tweed-New Haven Airport Authority reserves the right, in its sole and absolute discretion, to waive any defects in the proposals, to reject all proposals or to accept that proposal which in its judgement will under all the circumstances best serve its interest.
V. SELECTION CRITERIA.
The criteria to be used in the selection of a firm shall include, but not necessarily be limited to, the following:
a) Recent experience of firm in airport projects comparable to the proposed project.
b) Experience of personnel to be assigned to the proposed project.
c) Technical capabilities of the firm on comparable projects.
d) Level of disadvantaged business enterprise participation in the performance of work. (DBE Goal is 12.75%).
e) Familiarity with Tweed-New Haven Airport Authority, City of New Haven, Town of East Haven, FAA, Connecticut Department of Energy and Environmental Protection, and Connecticut State Department of Transportation.
f) Proximity to the geographic location of the project.
Proposals must be marked “Reconstruction of Runway 14-32 and Taxiways A, F & G” and received on or before close of business on Thursday, February 4, 2016 at the following address:
Ms. Diane Jackson
Tweed-New Haven Regional Airport
155 Burr Street, Administration Building
New Haven, Connecticut 06512
Each proposer is required to submit eight (8) copies of his/her proposal.